Technical

Exclaimer Cloud - Signatures for Office 365 is the premier cloud service for centrally managing Office 365 signatures. It provides the same benefits as our server-based email signature software, but works exclusively within the Microsoft cloud environment. The product architecture uses revolutionary technology that truly makes it the next generation of email signature management services.

Exclaimer Cloud - Signatures for Office 365 is hosted within Microsoft Azure datacenters in the UK. This provides users with operational excellence, a trustworthy online experience and outstanding service reliability.

With many public sector and government organisations in the UK demanding that their data stays exclusively within their country of origin, Exclaimer is ideally placed to meet your Office 365 signature management requirements.

  • UK West
  • UK South

Building an email signature management service to work in the Cloud brings numerous challenges.

Learn more about what went into creating our Office 365 signature service from Exclaimer CTO, Gary Levell, and how over 15 years of experience put us in the perfect position to create this next-generation solution.

How it works

  • Control your Exclaimer Cloud experience via an easy-to-use web portal.
  • Mail flow is passed from Office 365 to Exclaimer's Azure servers using Office 365 connectors.
  • Our UK-based, load-balanced Azure servers add email signatures to all emails sent from any device and passes them back to Office 365.
How an email signature is added by Signatures for Office 365
Step 1

Design email signatures using an intuitive Office 365 signature editor tool or choose from a library of professional signature templates, giving them to individuals and groups/department. All of the data is taken from your Office 365 Directory, so it will be 100% accurate, and you can easily manage additional email signature elements such as social media icons, promotional banners and legal disclaimers. You are also able to update any signature element and apply the changes in real time.

Microsoft Office 365 Learn how to set up a signature
Step 2 Send from any device including mobiles

Users send emails via Office 365 from any Internet-enabled device like a PC, Mac, smartphone or tablet.

Step 3

Each email sent passes from Office 365 and is routed to one of Exclaimer’s UK-based Azure servers using a start point connector set up in Office 365. This is a standard Microsoft Office 365 protocol for configuring mail flow. Our Azure setup is designed to provide a high-availability, load balanced service. As the servers are based in the UK, the service stays within Microsoft datacenters that are local to you. This guarantees that no email ever leaves the Microsoft Cloud infrastructure.

Microsoft Azure servers around the world
Step 4 Signatures for Office 365

ISO 27001:2013 Certification Signatures for Office 365 sees the incoming messages, imprints the appropriate signature on every email and passes them back to Office 365 for sending. It does not send emails out on your behalf as this is still done by Office 365. All data is securely managed according to the standards of the ISO 27001:2013 Certification.

Step 5

With the signature/s added, the emails are passed back to Office 365 via an end point connector that has been set up in Office 365. Signatures will only be added to an email once due to a secured closed loop process between Office 365 and the Microsoft Azure infrastructure.

Step 6

The emails go out as normal, but now have a high-quality signature appended to them. These signatures have essentially been ‘stamped’ onto each email.

High quality signatures added to all emails

Email signatures are designed and managed in the Signatures for Office 365 portal

Design email signatures from a library of professional signature templates, giving them to individuals and groups/department. All of the data is taken from your Office 365 Directory, so it will be 100% accurate, and you can easily manage additional email signature elements such as social media icons, promotional banners and legal disclaimers. You are also able to update any signature element and apply the changes in real time.

Learn how to set up a signature

An email is sent from any Internet-enabled device

Users send emails via Office 365 from any Internet-enabled device like a PC, Mac, smartphone or tablet.

Emails pass from Office 365 to Azure

Each email sent from your organization passes from Office 365 and is routed to one of Exclaimer’s regional Azure servers where Signatures for Office 365 is hosted. This means that the service stays within Microsoft data centers around the world, so no email ever leaves the Microsoft Cloud infrastructure. In essence, it is a load-balanced, high-availability Azure service.

Signatures for Office 365 in Microsoft Azure

Signatures for Office 365 sees the incoming messages, imprints the appropriate signature on every email and passes them back to Office 365 for sending. It does not send emails out on your behalf as this is still done by Office 365. All data is securely managed according to the standards of the ISO 27001:2013 Certification. ISO 27001:2013 Certification

Emails pass back to Office 365

With the signature/s added, the emails are passed back to Office 365 via an end point connector that has been set up in Office 365. Signatures will only be added to an email once due to a secured closed loop process between Office 365 and the Microsoft Azure infrastructure.

Email signatures on PCs, Macs, smartphones and tablets

The emails go out as normal, but now have a high-quality signature appended to them. These signatures have essentially been ‘stamped’ onto each email. Users will be able to see their email signature in the Sent Items folder of their mailbox.

Our cloud environment

  • The Exclaimer Azure setup uses load balancing to provide a single network service from our regional Azure servers around the world. If one of Microsoft’s Azure servers were to cease operating, our high-availability servers work together to ensure uptime and reliability.
  • Measures are in place to ensure that the service scales with increased number of tenants, maintaining reliability and uptime. All inbound connections are secured through SSL Certificates and TLS, which are constantly checked to meet current cloud standards.
  • Our 24/7/365 monitoring services automatically detect any service alerts, which are configured with escalation chains. The Exclaimer Cloud Service Health page provides key details on the service and we provide real-time alerts for all subscribers. You can even sign up to receive notifications via email and SMS should you wish.
  • Exclaimer Cloud - Signatures for Office 365 uses state-of-the-art tools and technologies to ensure all aspects of the service are readily available. The service is situated in load balanced groups for reliability and scalability purposes. Network and application traffic is therefore distributed across a number of different servers.

Hear what the experts think

Signatures for Office 365 & the ISO 27001:2013 Certification

Exclaimer's ISO 27001:2013 Certification

The ISO 27001:2013 Certification is specifically focused on the development and supply of our cloud hosted email signature management system in accordance with SOA v3. It measures how our internal processes follow the ISO standard. Certification means a third party accredited independent auditor has performed a thorough assessment of Signatures for Office 365 and has confirmed it is operating in alignment with the ISO 27001:2013 Certification standard.

For more details on the wide-ranging security measures used by our cloud service, please contact a member of the Exclaimer Sales Team.

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